2011 Procedure 8 Updating Schedule

Updating the schedule can be done quickly by copying the current schedule instead of building a template and then loading it into the schedule. This can be helpful when you want to recreate a specific date span based on the previous year‟s schedule but do not want to go through the season template process as described on page 307. Updating the schedule can be accomplished two ways: update season and automatic schedule update. Security for these methods can be set for each user in Fore! Reservations as described in User Management on page 23.

Update Season
Update Season can be used to load the schedule based on the past schedule without having to create a template and then purging or loading as described in Loading/Purging a Template on page 308. Like loading the season in the Season Template screen, it is recommended that everyone log out of Fore! Reservations when updating.

The start and end date can be changed to any date range except for past dates. Fore! Reservations looks at the previous year‟s schedule and then loads it for the specified date range. For example, in the picture above the start date is Sunday, October 10, 2010, and the end date is Sunday, October 31, 2010. When update season is completed, the previous year‟s schedule is loaded in this date range, which is Sunday, October 11, 2009, to Sunday, November, 2009.

If tee times are already on the schedule within the start and end dates, select purge to remove the empty tee times and then load the new times.

Updating the Schedule
1) Log into Fore! Reservations.

2) Open the Update Season screen by selecting the File | Setup | Update Season menu item.

3) Change the start date to the first day of schedule to load.

4) Change the end date to the last day of schedule to load.

5) If tee times are already on the schedule, place a check in the Purge checkbox to remove the current empty tee times before it loads in the new times.

6) Click Start and a dialog box warns not to continue if others are logged into Fore! Reservations. Click OK to this message.

7) Once done loading, open and review the schedule by going to View | Schedule.

Automatic Schedule Update
Automatic schedule update differs from update season in that it creates next year‟s schedule based on the current year‟s schedule. If a user logs out of Fore! Reservations and has access to update the schedule as described on page 23 in User Management, a dialog box asks the user to update the schedule.

The following dialog box appears on Sunday, October 10, 2009 to update the schedule for the next year. The next year‟s schedule will fall on Sunday, October 11, 2010. Click Yes to load the day, click No to not load the day and open the Season Template screen, or click Cancel to exit Fore! Reservations.

Click No and the update for that day will be stored. For example, if you click No for 15 days in a row, on the 16th day you will be prompted for each of the last 15 days.