How to Manage Backordered Merchandise

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1. Login to Fore! Reservations.
2. In Fore! Reservations, go to View | Fore! Sell.
3. In Fore! Sell, go to View | Purchasing and Receiving.
4. Click on the Purchasing tab.
5. Select your vendor from the Vendor drop-down box.
6. Click on the New button.
7. Choose the sales item that you want to create a purchase order for.
8. Enter the quantity for the sales item under the Quantity column.
9. Enter the Unit Cost and Item Other cost if applicable.
10. Click on the Post button.
11. Click Yes if you would like to print a hard copy of the vendor invoice.
12. In Fore! Sell, go to View | Purchasing and Receving.
13. Click on the Purchasing tab.
14. Select your vendor from Step 5 in the Vendor drop-down box.
15. Click on the Recall button.
16. Select the open purchase order that you just created.
17. Click on the OK button.
18. Click on the To Invoice button.
19. Lower the quantity for the sales item under the Quantity column.
20. Enter your Vendor Invoice #.
21. Click on the Post button.
22. Click Yes to the invoice matching message prompt.
23. If your vendor lets you know that some of your items are on backorder, click Yes to the Backorder message prompt.
24. Click Yes if you would like to print a hard copy of the vendor invoice.
25. Click OK on the RePrice Received Items screen.
26. Click on the Purchasing tab.
27. Select your vendor from Step 5 in the Vendor drop-down box.
28. Click on the Recall button.
29. A new purchase order will have been created.  This new vendor invoice will include the quantity of the backorder for the sales item.  Once the backorder quantity is received, this purchase order can be sent to invoice and then received into inventory.  If your vendor cannot fill your backorder, you can choose to recall this purchase order and click on the Delete Ord button to remove this backorder from your list of open puchase orders.